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This document captures the OneList v6.5 SAP Workflow Development guidelines to ensure that the SAP workflows developed in the system are compatible with OneList Approvals.

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Retrieving Approval Task Data

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Workflow Container
Business Objects (BO) attached into to the workflow
Class Object attached into to the workflow

Approval Task (Dialog Task)

For dialog task actions, all task action types are compatible with OneList SAP Adapters. However, it is advised advisable to use Decision Task as this enables a single point of processing logic which that is in the workflow.

Dialog Task Action options:

Decision Task

Preferred The preferred option for task actions. This will enable a single point of logic in actioning the work item and the document.

All other action types

This It is compatible with OneList, but the logic to action the work item and the document will need to should be coded written inside the OneList Adapter’s EXECUTE_ACTION method. In the workflow logic, it is advised advisable to create a method/api API where the action logic (approve, reject) will be performed which that the workflow can use. This method/api API can then be used by OneList as well when actioning the task. This ensures that only a single logic of action is was used between the workflow and OneList.

Approver Comments

During the approver’s action, he/she may the approver can add a comment. When developing an approver comment functionality in the workflow, it is advised advisable to use the store it as attachment text into the task by calling the Function Module SAP_WAPI_ATTACHMENT_ADD. This It will insert the approver comments as attachment text:

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Attachment files may also be stored into in the work item as attachments binary. Function Module SAP_WAPI_ATTACHMENT_ADD can be used for attaching files into the work item.

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Aside from the workflow attachments (attachment made during the approval of the approver), OneList can also retrieve the attachment files from the document e.g. Attachments in a Purchase Oder document. OneList supports multiple areas where the attachments are stored. Most The most common is in Generic Object Services (GOS). There were some was a case where attachments are were stored in BDS which that can also be retrieved in OneList.

In summary, below are the supporting document sources:

Attachnment	Description
Document Attachments	Generic Object Services (GOS) Business Document Service (BDS) HCM Document Management
Workflow Attachments	Attachments can also be stored into the work item by using Function Module SAP_WAPI_ATTACHMENT_ADD

OneList Approval Supported Functionalities

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Functionality

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Task Synchronisation
Ability to specify “Cut-Off” record to set the starting point of OneList task sync
Ability to pick up NEW tasks
Ability to detect CHANGES to existing tasks sent to OneList and resend the approval emails
Approval via Email
Ability to view approval data with rich user experience e.g. colour coded buttons to indicate approval or rejection, values are highlighted in bold for added contrast.
Ability to include attachments into the Email Approval notification
Ability to action via email e.g. Approve or Reject
Ability to add approver comments into the action
Ability to add approver attachments as supporting documents into the workflow
Error handling
Detection that the task has already been actioned
Detection that the user is not the correct approver
Detection that the email approval is not in the correct format
Error notification when the action returned an error from SAP
Temporary Switch On/Off of adapter
Ability to temporarily deactivate the adapter if necessary e.g. document data migration where huge document and workflows are being uploaded into the system and email approval is not expected.
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Versions Compared

Old Version 4

New Version Current

Key

Retrieving Approval Task Data

Approval Task (Dialog Task)

Approver Comments

OneList Approval Supported Functionalities

Task Synchronisation	Ability to specify “Cut-Off” record to set the starting point of OneList task sync Ability to pick up NEW tasks Ability to detect CHANGES to existing tasks sent to OneList and resend the approval emails
Approval via Email	Ability to view approval data with rich user experience e.g. colour coded buttons to indicate approval or rejection, values are highlighted in bold for added contrast. Ability to include attachments into the Email Approval notification Ability to action via email e.g. Approve or Reject Ability to add approver comments into the action Ability to add approver attachments as supporting documents into the workflow
Error handling	Detection that the task has already been actioned Detection that the user is not the correct approver Detection that the email approval is not in the correct format Error notification when the action returned an error from SAP
Temporary Switch On/Off of adapter	Ability to temporarily deactivate the adapter if necessary e.g. document data migration where huge document and workflows are being uploaded into the system and email approval is not expected.